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Direct answer
For Clay County, check the direct record search first. Pay attention to the meeting-record date boundary and the difference between historical ordinance records and current code, then use the public-record request portal only for material that remains unavailable.
Clay County is search-first for several record categories
| Need | First place to check | When to switch routes |
|---|---|---|
| Older agenda / minutes | Legacy agenda-and-minutes search | Use the legacy meeting archive rather than the current meeting page. |
| Current agenda / minutes | Current agendas-and-minutes page | Use the current meeting-record system rather than the older archive. |
| County ordinance research | Ordinance-record search / current code | Choose the historical ordinance search or current code depending on the question. |
| Other county record not exposed in a direct search | Public-record request portal | Request only after checking whether the county already publishes the record. |
The June 2009 split is a real search boundary
Before June 2009
Use the legacy agenda/minutes search
The county labels that search specifically for agenda and minutes records dated before June 2009.
June 2009 forward
Use the current meeting-record page
Later agendas and minutes are not part of the legacy search lane.
Why it matters
A “no result” can mean wrong archive
Searching the wrong side of the date boundary can look like a missing record even when the meeting material is published elsewhere.
Ordinance research has its own branches
Past ordinances
County ordinance-record search
Use the historical ordinance search when the target is an adopted ordinance record.
Current code
Clay County Code of Ordinances
The current codified text is a different product from an older ordinance record.
Other filed county documents
Clerk of Court and Comptroller may be the better custodian
Clay County itself points current ordinances and other county documents toward the Clerk, so the county search page is not a universal repository.
When to move from a Clay County search to a records request
1
Identify the record categoryMeeting record, ordinance, permit/planning material, code case or another county document should be named before choosing a route.2
Check the direct search layerUse the county’s published search or linked custodian when the record category is already available there.3
Respect date and product boundariesFor meeting and ordinance research, use the archive/current split instead of assuming one search covers every period.4
Submit a focused portal requestUse the public-record request portal only for the county record that remains unavailable after the direct-search check.